The Role
This is a high-tempo role inside a small, fast-moving procurement team. You'll execute the full bid lifecycle in VPW: daily opportunity scans, Green/Red triage, tight bid-prep targets, and mandatory vendor phone calls on every bid. The work is repetitive by design and precision-dependent. The people who thrive here are organized, phone-comfortable, and enjoy closing loops quickly.
What You'll Do
Complete a daily opportunity scan each morning. Maintain a minimum of 20 active opportunities in VPW. Create new bid records immediately, assigning priority (High / Medium / Low) by dollar value, capability alignment, and competition likelihood.
Same-day evaluation of every new opportunity against capability alignment, past performance match, resource availability, and margin feasibility. Log the Green/Red decision in VPW with documented reasoning.
Source approved manufacturers and distributors. Apply the 30-minute vendor search rule: skip bids where no vendor is identifiable and document the reason. Place at least one verification call per bid to confirm pricing, specs, stock, and lead time. Log every call in VPW.
Prepare complete bid packages within 2 business days, including technical narrative, pricing schedule, SF-1449, reps & certs, past performance, and solicitation-specific attachments. Submit through VPW routing to SAM.gov, Unison, or agency portals after Director approval.
Ensure every submission aligns with Federal Acquisition Regulation requirements, agency-specific rules, and set-aside eligibility. Maintain clean, auditable records of solicitations, communications, submissions, and awards in VPW.
Support procurement relationships with Sandia National Laboratories, Los Alamos, and federal agencies including Army, Navy, Coast Guard, CBP/DHS, and the Federal Bureau of Prisons. Navigate lab-specific vendor registration and procurement portals.
On awarded contracts: confirm vendor orders, issue purchase orders, track delivery, submit invoices through WAWF / IPP, and manage contract closeout documentation. Flag modifications and period-of-performance changes promptly.
What We're Looking For
This is a disciplined, repetitive, KPI-tracked role. Contract Specialists who thrive here treat pipeline hygiene like brushing their teeth. They pick up the phone without flinching, and they close loops before going home. If structured workflows energize you and accountability feels motivating rather than oppressive, read on.
A Day in the Life
Here's what a typical day looks like for our Contract Specialists, so you know exactly what you'd be signing up for.
Log into VPW. Review new postings from the last 24 hours across SAM.gov, Unison, and lab portals. Create bid records, set priority, and complete Green/Red triage on pending items.
Identify manufacturers and distributors for active bids. Apply the 30-minute rule. Place verification phone calls covering price, specs, stock, and lead time. Log every call in VPW notes.
Draft technical narratives, build pricing schedules, assemble reps & certs and SF-1449s. Route completed drafts to the Director of Procurement for review.
Submit approved bids and log confirmations. Track award notices on prior submissions. Update post-award fulfillment including POs, WAWF/IPP invoicing, and delivery coordination. Close out stale opportunities.
Compensation & Benefits
Starting range based on experience. Reviewed annually with performance.
Performance-based bonuses paid quarterly, tied to awarded contract volume, pipeline health, and team performance. When we win, you win.
Take the time you need. We trust you to manage your pipeline and take real breaks.
Every federal holiday fully paid: New Year's, MLK, Presidents', Memorial, Juneteenth, Independence, Labor, Columbus, Veterans, Thanksgiving, and Christmas.
40 hours/week. Remote or hybrid from our Albuquerque office. Flexible core hours with supportive leadership.
Contract Specialist to Senior Specialist to Procurement Lead. We're scaling fast and promoting from within whenever possible.
Why This Role Matters
Viceroy NM has successfully delivered on 13 federal contracts across the U.S. Army, Navy, Coast Guard, CBP/DHS, and Bureau of Prisons, and we're just getting started. Our pipeline is expanding across national laboratories, defense agencies, and state governments. Contract Specialists who execute reliably here move quickly into senior procurement and leadership roles as the company grows. You won't be a cog in a Fortune 500 machine. You'll be one of the people building the playbook.
Apply
Submit your application below — it goes straight to our procurement team, no third-party portals. We review every application and respond to strong fits quickly.
Prefer email? Write to govops@viceroynm.com with your resume, a short intro, and your LinkedIn.
